1.      THE CLUB

 

A/ Name

 

The club shall be called Wilvale Rangers Football Club, hereinafter referred to as `the club’.

 

B/ Affiliation

 

The club shall be affiliated to the Essex County Football Association and play in any local leagues and competitions as the Committee decide.

 

C/ Disbanding

 

The club may only be disbanded by a three-fourths majority vote at an AGM or EGM. Any remaining assets will be given to a charity nominated at that meeting.

 

Following a resolution passed in accordance with rule 1C, the officers of the club shall take immediate steps to convert into money all the property of the club whatsoever, with power to postpone or delay the conversion of any particular property as so directed by the general meeting.

 

Out of the proceeds of such conversion, the officers of the club shall discharge all debts and liabilities of the club, including expenses incidental to the said conversion.

 

D/ Central Register of Players

 

The Secretary shall maintain a register of players.

 

2.       OFFICERS AND COMMITTEE

 

A/ Officers of the Club

 

Officers of the club shall consist of:                    Chairman

                                                                        Vice Chairman

                                                                        Secretary

                                                                        Treasurer

                                                                        Child Welfare Officer

 

B/ Committee

 

The full Committee shall consist of:                     Officers (as noted in 2A above)

                                                                        Fixture Secretaries

                                                                        Team Managers

                                                                        Assistant Managers

                                                                        Trainers                                                           

                                                                        Co-opted Parents

 

Co Opted parents may be elected by a simple majority vote at any AGM, EGM, or Committee meeting.

 

 

3. COMMITTEE MEETINGS AND RELATED MATTERS

 

A/ Quorum and approvals

 

The minimum number of persons required to constitute a quorum at any Committee Meeting shall be five, which must include at least one officer.

 

Items for discussions will be approved or rejected upon a simple majority vote. For any matters in which team interests conflict, each team will be permitted one vote only. The Chairman’s decision as to whether any matter affects individual team interests will be final.

 

B/ Minutes

 

The Secretary, or failing him, any other person nominated by the Committee, shall record minutes for all Committee Meetings.

 

C/  Attendance/ Expulsion

 

At the discretion of the Committee, any member missing on three consecutive meetings without good cause shall cease to remain a member of the Committee.

 

A complaint against a Committee member may be brought by a parent, or other Committee member.

 

The Committee may (by passing a simple majority) expel any member whose conduct is considered by the Committee to be detrimental to the best interest of the club or its reputation.

 

D/ Regularity of meetings

 

Committee meetings shall be held at least once every six weeks during the season to conduct such business as shall be necessary.

 

E/ Police checks

 

All managers and trainers must be police checked. Reports must be handed to the club’s Child Welfare Officer.

 

F/ Coaching Certificates

 

As a requirement of joining the club, a manager or trainer from every team must first undertake a course, and qualify as an F.A. Level 1 Coach. Should the F.A. at any time change this course, then such qualification must be obtained in any other similar standard replacement course as may be implemented by the F.A.

 

G/ Chairman

 

The Chairman shall preside at all Committee meetings at which he is present; in his absence the Vice Chairman shall preside; in the absence of the Chairman and Vice Chairman, the Committee shall elect a Chairman for that meeting only.

 

Should the necessity arise, the Chairman of the meeting shall have a casting vote.

 

 

 

H/ Sub Committees

 

The Committee may appoint one or more Sub Committees to conduct such of the Committee’s business as the Committee shall deem appropriate. Any such Sub Committees shall consist of not less than three members. The quorum for any Sub Committee shall be three. All resolutions passed by a Sub Committee shall be subject to ratification by the Committee.

 

4. ANNUAL AND EXTRAORDINARY GENERAL MEETINGS

 

A/ Notice of meetings

 

An Annual General Meeting shall be held once a year, at the end of the playing season. Date, time and venue to be announced at least one month in advance. At least two weeks notice must be given for any Extraordinary General Meeting.

 

B/ Business at an Annual General Meeting

 

At each Annual General Meeting the club’s annual accounts shall be presented, rule changes adopted, and officers elected. Proposed rule changes and additions must be in writing to the Secretary at least seven days before a General Meeting.

 

Amendments and additions to rules may only be made at an Annual general Meeting, or an Extraordinary General Meeting, by passing of a simple majority of those persons present and entitled to vote.  

 

C/ Entitlement to attend Annual General Meetings and Extraordinary General Meetings, and voting

 

Each member of the outgoing Committee and any parent from each child registered with the Club will be entitled to vote. Voting at such meetings shall be done on a simple show of hands. A nominee for Committee may opt for a secret ballot.

 

D/ Re-elections

 

All Officers and Committee Members shall be eligible for re-election without nomination. Anticipated resignations should be notified to the Secretary at least two weeks prior to any Annual General Meeting, Extraordinary General Meeting, or Committee Meeting.

 

5. PLAYERS/FEES/DISCEPLINARY MATTERS

 

A/ Registration documents

 

Players wishing to play for the club shall complete Registration Documents to the satisfaction of the League, before being allowed to play for the club.

 

B/ Setting registration fee and subs

 

Signing on fees and subs shall be determined by the Committee only, at the Annual General Meeting, or the first Committee Meeting after the Annual General Meeting.

 

 

 

 

C/ Registration fee on joining the Club.

 

Registration fees are payable at the time of registration. Any player registering with the Club within three months of the commencement of the season will be liable to pay the full registration fee as set for that season. Any player registering with the club after three months from the commencement of the season will be liable to pay 50% of the registration fee, as set for that season.

 

The maximum number of registration fees payable by any one family in each season will be two. The fee will be applied to eldest and second eldest child.

 

D/ Families on Low Income

 

For families on low income, the club will reduce registration fee and subs by 50%. To qualify, families must be in receipt of Income Support or Job Seekers (Income Based) Allowance. Parents must produce evidence of entitlement to their child's team manager at the same time as submitting their completed Registration Card.

 

The Committee may, at any time, change the rate of reduction and/or criteria for qualification.

 

E/ Registration fee refund on leaving the Club.

 

Any player withdrawing or withdrawn from a team up to one calendar month after commencement of the season, or the same period after their first game if they start after the beginning of the season, shall be entitled to a full refund of their signing on fee.

 

Any player withdrawing or withdrawn between one calendar month and two calendar months after commencement of the season, or the same period after their first game if they start after the beginning of the season, will be entitled to a refund equal to 50% of their signing on fee.

 

Any player withdrawing or withdrawn after two calendar months from the commencement of the season, or the same period after their first game if they start after the beginning of the season, shall forfeit their entire signing on fee.

 

This rule, permitting refunds, will not apply if a player is expelled from the club, as determined by rule 5F.

 

F/ Non payment of fees

 

In the event of non payment of fees, a letter shall be sent to the parents of the child concerned, giving two weeks notice, barring the players from playing any matches until the signing on fee has been paid or other arrangements have been made.

 

The Committee shall decide the terms of any extension to the time allowed for payment, together with the method of payment.

 

G/ Obeying club rules and general conduct

 

Players and parents will at all times obey the Club Rules, and the rules of the League to which their team is affiliated. Failure to do so may result in disciplinary measures decided on by their manager or the Committee. Parents and players will be issued with Codes of Conduct when first registering with the Club. Parents are required to acknowledge and return their Code of Conduct with the Registration Forms.

 

The Committee may suspend or expel any player and/or relative whose conduct, whether on the club premises or elsewhere, is considered by the Committee to be detrimental to the best interest of the club or its reputation. In such circumstances, no refund of registration fee will be paid by the club.

 

H/ Wilvale Website

 

A parent or guardian will be required to acknowledge whether or not they consent to photographs of their children appearing on the Club web site, under conditions as specified within the Forms of Consent.

 

6. FOOTBALL TEAMS

 

A/ Managers decisions

 

Managers’ decisions are final within their own teams.

 

B/ Fixtures

 

Managers shall ensure their fixtures are arranged in accordance with the rules agreed by the League in which they play.

 

C/ Maximum number of players

 

The maximum number of players per team will be determined in accordance with the rules of the league in which they play.

 

D/ Appeals by parents

 

If a parent is unhappy with a Manager’s decision of discipline, or against any other Committee Member, they can appeal to a disciplinary committee consisting of at least three club officers. The club’s Child Welfare Officer must be one of the officers present.

 

 7. KIT

 

A/ Ownership of kit

 

Football kits shall remain the property of the club at all times. Managers shall remain responsible for the kit given to their team.

 

B/ First Aid

 

Each team must have a first aid kit.

 

C/ Club colours

 

Club colours shall be black and gold.

 

8. FINANCE

 

A/ Regularity of paying in

 

All monies incoming or outgoing must be passed to or come from the Treasurer at regular intervals, at least once every calendar month.

 

B/ Transfer of funds

 

Transfers to and from the Building Society Accounts, or any other type of Investment Account, to the Current Account must be authorised by two signatories as they deem it necessary.

 

C/ Accounting records

 

The Treasurer shall cause to be kept such accurate and proper books of account as will enable him at every Annual General Meeting and Committee meeting, or such other times as may be required by the Committee upon reasonable notice, to present to the club a full and accurate report and statement concerning the finances of the club.

 

D/ Managers records

 

Managers in each team shall keep accurate and detailed records of all income received and receivable, and all expenses paid.

 

E/ Settlement of fines

 

Parents will be held responsible for paying fines imposed on the club in relation to misconduct by their children, themselves, or any other relative of a player. Failure to comply with this rule could, at the discretion of the Committee, lead to expulsion of the player from the club. The club will retain any refund of the registration fee that may otherwise have been repaid by the club under rule 5D.

 

9 DISPUTES NOT COVERED BY THESE RULES

 

Any dispute arising out of, or not covered by these rules shall be referred to the Committee, whose decision shall be final.

 

10 DISTRIBUTION OF RULES

 

All players shall be given a copy of the Club rules.

 

 

 

Rules as amended and adopted at Extraordinary General Meeting held on 25 May 2006.

 

 

 

 

 

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M S Forman, Chairman